If you're looking for a tutorial on how to use the event/task page, you've come to the right place. I'll walk you through every section of the event/task page in detail. The interface is designed to be as simple as possible while still being customizable enough to support many, many use cases. Sometimes, those use cases can be very complex, so this guide exists to help you understand all of the tools at your disposal.

Events are things on your schedule that never move and aren't necessarily something you'd put on a Todo list. They're just regular old calendar events. I won't go into every detail since most of the event settings are pretty normal and self-explanatory, but here are some FlowSavvy-specific tips for event settings:

All-day events default to "not busy", meaning FlowSavvy will schedule tasks on these days. If you don't want tasks scheduled during an all-day event, turn "Busy" on. This is a great way to block off time for long events like vacations where you won't be working on your tasks.

When an event is "Busy", that means FlowSavvy will not schedule tasks during that event. Turn off "Busy" if you want FlowSavvy to schedule tasks over the event.

Set buffer/travel time on events so FlowSavvy doesn't schedule tasks immediately before or after your event. For example, if it takes you 30 minutes to get to work, you won't want FlowSavvy scheduling tasks during those 30 minutes, so set 30 minutes of travel time on your work event. Or perhaps you'd like some time to decompress after an important meeting. Set some buffer time after the meeting so FlowSavvy doesn't schedule any tasks during that time.

If you want events and tasks to have buffer/travel time by default, head over to Settings > Events and Tasks to change your default buffer times. You'll still be able to override the default on each event/task.

To change the color of an event, use the color option under the calendar option. Read more about color customization here.

Tasks are things you put on a todo list. They'll appear on your calendar with a checkmark circle (unless you're zoomed out too far or the task is too small to fit the circle), so you can check off tasks directly from your calendar.

Tasks have a lot more fancy options than events, so let's dive into each setting:

When the "Auto-schedule" setting is on, FlowSavvy will automatically find time for your task. In most cases, you'll want to leave this on to take advantage of FlowSavvy's auto scheduling features.

Turn "Auto-schedule" off if you want to put a task at a specific time instead of letting FlowSavvy schedule it for you. For example, if you want your workout to always be 7-8 in the morning but still want to check it off like a task, turn off Auto-schedule and set the start/end times manually. If you'd rather FlowSavvy find a time for your workout instead, leave Auto-schedule turned on.

Dragging and dropping auto-scheduled tasks on the calendar will also turn off auto scheduling for that task so FlowSavvy won't move it after you move it manually.

(Only applicable to auto-scheduled tasks)

Give an estimate of how long you think the task will take. Ex: "I need 2 hours"

(Only applicable to auto-scheduled tasks)

Choose which scheduling hours to use for this task (Ex: "During personal hours", "During work hours", etc). If tasks aren't being scheduled where you want them, make sure you've selected the correct scheduling hours when creating the task, and that your scheduling hours are set up correctly. You can customize your scheduling hours in Settings > Scheduling Hours.

Enter the day/time that the task must be completed by. If your task doesn't have a hard deadline, it's good to set a deadline for yourself, even if it's 3 weeks out. This date also helps FlowSavvy know which order to schedule your tasks in. Learn more about FlowSavvy prioritization here.

If this task has "Auto-schedule" turned on, FlowSavvy will find time somewhere before the due date for your task. Note that this is not a reminder time or the time you want to do the task. This is the due date, the day and time the task must be completed by.

Choose between "Do ASAP", High, Normal, and Low. FlowSavvy will auto-schedule your tasks according to their priorities. You can learn more about prioritizing (including how to prioritize on the free plan) by clicking here.

(Only applicable to auto-scheduled tasks)

Choose when the task can be started. These options change based on whether the task is repeating or not. Here are your options for each:

For one-off, non-repeating tasks, your options are This task can be started...

For repeating tasks, your options are Each occurrence can be started...

The repeat rules are pretty self-explanatory, but remember that for auto-scheduled tasks, you're making the due date repeat. So, if you have a task that you want to complete every weekend, you'd make the due date repeat every week on Sunday since that is when each occurrence will be due. You can lengthen the window the task can be scheduled in by using the "Each occurrence can be started..." option explained above.

Only applicable to auto-scheduled tasks

"Splittable" means the task can be split into multiple parts, meaning if you have an hour-long task but you have 15 minutes here and there throughout your day, FlowSavvy will schedule parts of the task where it can. If it doesn't make sense to split your task into multiple parts, turn "splittable" off.

To make auto-scheduled tasks splittable by default, head over to Settings > Events and Tasks. You'll still be able to override the default on each task.

When "Splittable" is on, you can decide the minimum amount of uninterrupted time you need for part of the task by setting the "min block duration". For example, if you have to work on a huge 10-hour project but you don't want to work on it if you can't sit down for at least 30 minutes, set the min block duration to 30 minutes.

The "splittable" and "min block duration" settings allow a task to be split, but they do not force a task to be split. If this is what you're trying to do, here are your current options:

Buffer/travel time on tasks works similarly to buffer/travel time on events. FlowSavvy will not schedule other tasks during buffer/travel time, so if you need a few minutes to wind down after a difficult task, add some buffer time to it. You can add buffer time both before and after a task.

If you want tasks and events to have buffer/travel time by default, head over to Settings > Events and Tasks to change your default buffer times. You'll still be able to override the default on each event/task.

After creating a task, the progress bar will appear in the task's page. You can record your progress through a task, and then the next time FlowSavvy recalculates, it will only schedule the remaining time. For example, if I have completed 1 hour of a 4-hour task, when I recalculate, FlowSavvy will only schedule the remaining 3 hours.

Task dependencies are a way to tell FlowSavvy that "Task A must be done before Task B" or "Task C must be done after Task A and Task B". When adding a task dependency, tasks will not show up as options if they are completed, repeating, or if they would create a loop of tasks that reference each other. Fixed-time tasks that are in the past will also not show up as options for dependencies.

The nature of repeating tasks introduces uncertainty in how dependencies should behave across multiple occurrences. For example, if "Task A every other day" depended on "Task B every Friday", which occurrences of Task A would depend on which occurrences of Task B? Dependencies involving repeating tasks are not supported in order to keep the dependencies feature straightforward and intuitive.

However, task occurrences are scheduled in order of due date, so you can influence order by adjusting the due dates and repeat rules. For routines involving many back to back tasks, we recommend just creating one repeating task for the routine and optionally use the notes section to create a checklist of subtasks.

Tasks are automatically color coded according to how close they are scheduled to their respective due dates. Learn more about automatic color-coding here.

To change the color of a task manually, click the option that says "Smart color-coding" and select a custom color. Read more about color customization here.

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